SAMA GP National Councillors and GPPPC Chairperson Election 2013

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Posted on 20 August 2013 at 10:49

Dear SAMA member

Following the successful first round of the GP National Councillors, different interpretations of the company’s MOI and rules are under discussion. As this may affect the GPPPC chairperson elections, the current electronic process has been placed on hold.

SAMA GPs will be informed as soon as a resolution on this matter has been received indicating when and how the online elections should proceed.

For any queries regarding the online election process, contact SAMA’s legal department at 012 481 2039 / sonettev@samedical.org.

Dear SAMA member

SAMA is very excited to host the election of the SAMA GP National Councillors and Chairperson of the SAMA GPPPC for the 2013 – 2016 National Council Term. Access technology and the Internet have allowed for unprecedented information exchange possibilities and afforded SAMA the ability to offer its members a new way to participate in a free and fair election process. Online voting offers a secure, fast, cost-effective and eco-friendly alternative to the traditional expensive and time consuming paper-based balloting systems.

With the top-notch security of an independently managed and audited service, SAMA’s voting members can be assured of tamper-proof voter authentication and votes counting systems, a convenient online nomination and voting system, a sophisticated ballot and even a paper audit trail.

The online voting process will involve 5 stages:

1. A notice period of 5 days in which all eligible candidates will be contacted and detailed information be obtained - 14 August to 18 August 2013.
2. A period of 2 days for the upload of the eligible candidates’ details onto the voting system – 19 to 20 August 2013.
3. An online election period of 5 days where SAMA GP members may cast their votes for the 9 GP National Councillors (names, pictures and CVs will at this stage be displayed online) – 21 August (08h00) to 25 August (20h00) 2013 (including weekends and public holidays).
4. A period of 3 days for the upload of the 9 GP National Councillors’ details onto the voting system – 26 August - 28 August 2013.
5. An online election period of 5 days – 29 August (12h00) to 2 September 2013 (20h00) in which SAMA GP members cast their vote for the GPPPC Chairperson from the list of the 9 newly elected GP National Councillors.

When casting their votes, SAMA GP members are encouraged to take into consideration that the representatives they choose should be able to serve practising GP’s best interests – to understand the specific needs and circumstances of GP’s it would be sensible to consider those nominees who are SAMA members regularly participating in SAMA activities, endeavouring to make a positive difference for GP’s in the private sector, and thus practising GP’s themselves.

We have tried to make the process easier and more accessible to all members, and so we trust you will participate in choosing the individuals who should represent your interests.

A detailed document on the process to follow can be viewed on SAMA’s website at www.samedical.org/general-practitioners-elections.html

Further information will follow shortly.

For any queries regarding the online election process, contact SAMA’s legal department at 012 481 2039 / sonettev@samedical.org.

Instructions on how to vote

Register your free profile

If you do not yet have a profile on www.mpconsulting.co.za, please follow these steps, otherwise you can skip to the section below: "Login and cast your vote".

1. Keep your HPCSA registration number close.

   (The only information required from you to register a profile is your name, valid HPCSA registration number (your MP/IN number), a functional e-mail address (to confirm your username and password) and your speciality – no personal information is requested).

2. Click here to open the registration form. (Will open in a new tab/window)

3. Please supply the required information in the fields provided – Select your profession and speciality. Please allow the system some time for the HPCSA fields to come up after you have selected your speciality.

4. Enter your registration number into the box provided. If your registration number starts with “MP”, then leave the HPCSA category as “MP”. For intern students, select “IN” from the HPCSA category. You only need to enter the number into the HPCSA number field.

5. Please read the terms and conditions, privacy clause as well as the disclaimer and accept if you agree. (Please note that you will only be able to access the content on the website once you have agreed to the supplied information).

6. Within minutes of completing the required information, an automated e-mail will be sent to the supplied e-mail address to confirm that your profile has been processed and that you have been registered. (Please note that certain e-mail settings allocate automated e-mails to the “Spam/Trash” folder – if you have not received a confirmation e-mail within 10 minutes of registration, please inspect your “Spam/Trash” folder as it might have been allocated there).

Login and cast your vote

1. You may now login with your e-mail address as username as well as the supplied password. You may change your password once you have logged in.

2. Upon the completion of your registration, the system will perform a check to see whether you are eligible to vote in the SAMA GP elections as per the names on the SAMA database provided to MPC. Please allow up to 5 minutes for the system to perform this task.

3. Once logged in, you may access all the features from the main menu.

4. To access the voting please click on the “Open voting screen” found on the right hand side of the page as depicted in the image below. The information on the website will show the correct GP elections title that you are eligible to vote in.

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